Surface Pro X is a fantastic tool, and using Microsoft 365 apps unlocks its full potential for productivity. Get the most out of Word, Excel, PowerPoint, and Outlook on your Surface Pro X by understanding which apps work best and how to optimize them. Discover essential apps and tips for a seamless experience.
The Surface Pro X offers a sleek design and impressive power, but sometimes getting your favorite apps to run smoothly can feel a bit like a puzzle. Especially when you’re used to a traditional laptop, figuring out which versions of apps work best on this ARM-based device can be a common hurdle. Many of us rely on Microsoft 365 for our daily tasks, from writing documents to crunching numbers. If you’ve found yourself wondering, “Which Microsoft 365 apps should I use on my Surface Pro X, and how do I make them work perfectly?”, you’re in the right place! We’re going to break down the genius essentials that will transform your Surface Pro X into a productivity powerhouse.
Unlocking the Power of Your Surface Pro X with Microsoft 365
Microsoft 365 is a suite of subscription-based applications that many people use daily. Think of it as your go-to toolbox for pretty much anything work-related. When you have a device as versatile as the Microsoft Surface Pro X, wanting to pair it with the power of Microsoft 365 makes perfect sense. However, the Surface Pro X runs on ARM architecture, which is a bit different from the Intel processors found in most traditional laptops. This means you need to be a little more aware of which versions of Microsoft 365 apps will give you the best performance and compatibility. Don’t worry, it’s not as complicated as it sounds! We’re here to guide you through it.
Understanding ARM and App Compatibility
Before we dive into the specific apps, let’s quickly touch on why understanding ARM architecture matters for your Surface Pro X. ARM processors are designed to be more power-efficient, which is a big win for battery life on a portable device like the Surface Pro X. However, historically, software was primarily built for Intel (x86) processors. This led to a need for “emulation” – a process where the ARM processor mimics an Intel processor to run non-native apps. While this works, it can sometimes mean slower performance or less stability.
Microsoft has been working hard to bring native ARM versions of its popular applications to life. This means that when you download an app built specifically for the ARM architecture, it runs directly on your Surface Pro X’s processor, leading to a much smoother and faster experience. For Microsoft 365 apps, this is especially important!
The Genius Essentials: Which Microsoft 365 Apps to Use
When it comes to Microsoft 365 on your Surface Pro X, the goal is always to find the apps that are optimized for its unique hardware. Microsoft offers different ways to access its applications, and knowing which ones are “genius essentials” will save you time and frustration.
1. Web Apps: The Universal Solution
The absolute easiest way to access Microsoft 365 apps on your Surface Pro X is through the web. All you need is a web browser and an internet connection. This is like using the online versions of Word, Excel, PowerPoint, and Outlook that you might be familiar with.
Pros:
- Universal Compatibility: Works on any device with a web browser, including the Surface Pro X.
- Always Up-to-Date: Microsoft manages all the updates automatically.
- Lightweight: Doesn’t take up much storage space on your device.
- Accessible Anywhere: As long as you have internet access, your files and apps are there.
Cons:
- Requires Internet: You need a stable connection to use them effectively.
- Limited Features: May not have all the advanced features of their desktop counterparts.
How to Access: Simply go to microsoft365.com and sign in with your Microsoft account. You can then launch Word, Excel, PowerPoint, Outlook, and more directly in your browser.
2. Native ARM Apps: The Smoothest Performance
Microsoft is continuously working on releasing native ARM versions of its flagship applications. These are built specifically for the ARM processor in your Surface Pro X, offering the best performance, power efficiency, and integration.
- Microsoft Office (Now Microsoft 365 Apps): The core desktop applications like Word, Excel, PowerPoint, and Outlook. Look for versions that are optimized for Windows on ARM or specifically labeled as “native.” You can often find these through the Microsoft Store or by downloading the installer from your Microsoft 365 account. Microsoft has made significant progress here, and many of the essential Office apps are now running natively.
- Microsoft Edge: This browser is built for ARM and provides an excellent experience for accessing web apps or any other online content.
How to Find Them:
- Microsoft Store: Open the Microsoft Store app on your Surface Pro X. Search for “Word,” “Excel,” “PowerPoint,” or “Outlook.” If a native ARM version is available, it will be listed. Sometimes, downloading from the Store ensures you get the optimized version.
- Microsoft 365 Portal: Sign in to your Microsoft 365 account online. When you go to install apps, there might be an option to download the ARM version, or the installer itself will be optimized. Microsoft is increasingly directing users to the Store for the best experience.
3. Emulated x86/x64 Apps: When Native Isn’t Available
For some older or less common applications, a native ARM version might not exist yet. In these cases, Windows on ARM can emulate (run a simulated version of) the traditional Intel (x86) or 64-bit (x64) versions. While this allows you to run a wider range of software, it’s generally not as fast or as efficient as a native app.
Microsoft 365 desktop applications are increasingly becoming available as native ARM apps, making emulation less necessary for the core suite. However, if you encounter a specific Microsoft 365 add-in or older Office program, it might need to run via emulation. For most users, prioritizing native ARM versions or web apps for the primary Microsoft 365 suite is the best approach.
Key Takeaway: For the core Microsoft 365 experience (Word, Excel, PowerPoint, Outlook), aim for either the web apps or the native ARM versions found via the Microsoft Store.
Essential Microsoft 365 Apps for Your Surface Pro X Workflow
Let’s break down the most crucial Microsoft 365 apps and how they shine on the Surface Pro X, focusing on the “genius essentials” that boost your productivity.
1. Word: Document Creation Made Easy
Whether you’re writing a report, an essay, or a simple email draft, Word is indispensable. On the Surface Pro X, the native ARM version or the web app provides a smooth experience.
- Native App Benefits: Full offline access, advanced formatting options, integration with other desktop apps.
- Web App Benefits: Quick access, collaborative editing in real-time, perfect for on-the-go work.
Tip: Use the Surface Pen for handwriting notes directly into your Word document. You can convert your handwriting to text, making it a powerful note-taking tool alongside your typing.
2. Excel: Spreadsheet Powerhouse
From managing budgets to analyzing data, Excel is a vital tool for many professionals and students. The native ARM version offers the most robust experience for complex spreadsheets.
- Native App Benefits: Full formula library, charting tools, data analysis features, pivot tables.
- Web App Benefits: Excellent for quick data entry, sharing, and basic calculations.
Tip: The touch-friendly interface of the Surface Pro X combined with Excel makes it great for reviewing data on the go. You can easily manipulate cells and view charts with a tap or a swipe.
3. PowerPoint: Stunning Presentations
Creating and delivering presentations is a breeze with PowerPoint. The native ARM version ensures smooth animations and transitions, while the web app is great for quick edits and sharing.
- Native App Benefits: Access to all design templates, animation options, presenter view.
- Web App Benefits: Collaborative slide creation, easy sharing, quick edits from any device.
Tip: Use the Surface Pen to sketch out ideas directly onto your slides during the design phase or to highlight key points during a live presentation using the pen as a digital pointer.
4. Outlook: Email and Organization Hub
For managing your emails, calendar, and contacts, Outlook is your central command. The native ARM version provides the most comprehensive experience for managing multiple accounts and complex schedules.
- Native App Benefits: Full calendar management, contact organization, rules and flagging, offline access.
- Web App Benefits: Instant access to mail, perfect for checking messages quickly.
Tip: Integrate Outlook with your calendar and task lists within Microsoft 365 to keep your schedule organized and accessible wherever you are.
5. OneNote: The Digital Notebook
While often bundled with Microsoft 365, OneNote deserves a special mention for the Surface Pro X. It’s incredibly powerful for note-taking, sketching, and organizing information.
- Native App Benefits: Excellent pen support, great for organizing research, lectures, and meeting notes, free to use with a Microsoft account.
- Web App Benefits: Accessible from any browser, great for grabbing information on the fly.
Tip: OneNote is one of the best examples of a Microsoft app that truly leverages the Surface Pro X’s touch and pen capabilities. Use it for everything from class notes to brainstorming sessions.
Optimizing Your Microsoft 365 Experience on Surface Pro X
Beyond just choosing the right apps, a few tips can make your workflow even more seamless and efficient.
1. Pin Your Favorites
To quickly access your most-used Microsoft 365 apps, pin them to your Taskbar or Start Menu. This saves you time searching and gives you instant access.
How to do it:
- Open the app you want to pin (e.g., Word, via the Start Menu or by searching).
- Once the app is open, right-click its icon on the Taskbar.
- Select “Pin to taskbar.”
- Alternatively, right-click the app in the Start Menu and select “Pin to Start.”
2. Leverage Cloud Storage with OneDrive
Microsoft 365 subscriptions typically include OneDrive cloud storage. This is crucial for your Surface Pro X.
- Automatic Syncing: Save your Microsoft 365 documents directly to OneDrive. They will automatically sync across all your devices and be accessible via the web.
- Collaboration: Easily share files with colleagues or friends by sending a OneDrive link.
- Backup: Your files are securely stored in the cloud, providing a safety net against device loss or failure.
Setup: Ensure OneDrive is signed in and syncing with your Microsoft account on your Surface Pro X. You can usually find it in File Explorer.
3. Explore Microsoft 365 Family and Personal Plans
If you’re not already on a Microsoft 365 subscription, consider which plan best suits your needs. They offer great value, especially for accessing the latest versions of desktop apps and cloud storage.
Common Plans:
- Microsoft 365 Personal: For one person. Includes premium Office apps, 1TB of OneDrive cloud storage, and advanced security features.
- Microsoft 365 Family: For up to six people. Shares all the benefits of the Personal plan among family members.
You can compare plans and learn more on the Microsoft 365 comparison page.
4. Utilize Dark Mode
Both Windows on the Surface Pro X and many Microsoft 365 apps support a dark mode. This can reduce eye strain, especially when working in low light conditions, and can look quite sleek.
How to activate dark mode:
- Windows: Go to Settings > Personalization > Colors. Under “Choose your mode,” select “Dark.”
- Microsoft 365 Apps: Open an app like Word. Go to File > Account. Under “Office Theme,” select “Black” or “Dark Gray.”
5. Keyboard and Pen Productivity
The Surface Pro X is designed to be used with its accessories. The Type Cover (keyboard) and the Surface Pen are not just add-ons; they are essential for maximizing productivity.
- Type Cover: For heavy typing tasks, the physical keyboard is indispensable.
- Surface Pen: For note-taking, sketching, annotating documents, and navigating with precision. It’s a game-changer for creative and organization workflows.
Did You Know? The Microsoft documentation has a comprehensive list of keyboard shortcuts that can significantly speed up your work in Microsoft 365 apps.
A Comparison: Web Apps vs. Native ARM Apps
To help you decide what works best for different scenarios, let’s look at a direct comparison. Remember, the key here is the Surface Pro X’s ARM processor.
| Feature | Microsoft 365 Web Apps | Native ARM Microsoft 365 Apps | Emulated x86/x64 Apps |
|---|---|---|---|
| Performance | Good, reliant on internet speed. | Excellent, fastest and most efficient. | Fair to Good, can be slower and less efficient. |
| Features | Most core features available. | Full feature set, optimized for the device. | Full feature set, but performance may vary. |
| Offline Use | No. | Yes, full offline capabilities. | Yes, full offline capabilities. |
| Compatibility | Universal (browser-based). | Specific to Windows on ARM. | Broad, but may have compatibility issues or performance degradations. |
| Storage Space | Minimal. | Requires installation space. | Requires installation space. |
| Updates | Automatic. | Managed through Microsoft Store or updates. | Managed through updates. |
| Best For | Quick access, collaboration, basic tasks, limited storage. | Heavy workloads, complex tasks, optimal performance, full features. | When native ARM or web apps are not available. |
Troubleshooting Common Issues
Even with optimized apps, you might run into minor hiccups. Here are a few common issues and how to address them:
- App Not Opening: Ensure you’re downloading the correct version from the Microsoft Store. If it’s an older app, check if it’s compatible with Windows on ARM. Sometimes a simple restart of the Surface Pro X can resolve the issue.
- Slow Performance: If you’re using an emulated app, this could be the cause. Try to find a native ARM version or use the web app if feasible. Close unnecessary background applications to free up resources. Check your internet connection if using web apps.
- Syncing Problems with OneDrive: Make sure you are signed in with the correct account. Check your internet connection and ensure OneDrive isn’t paused. You can try resetting OneDrive by following Microsoft’s instructions.
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